KEY BENEFITS

  • Access 100% of your accounts payable features from anywhere using any popular web browser.

OPTIMIZE PAYMENTS

  • Avoid late charges and take advantage of vendor discounts by aligning payments with cash flows.

PREDICT CASH REQUIREMENTS

  • Run reports to determine upcoming cash requirements and manage payments accordingly.

FASTER DATA ENTRY, FEWER ERRORS

  • Enter data more quickly with predictive entry and flexible screen layouts. Reduce errors by setting default accounts, subaccounts, payment terms, and discounts by vendor.

ACCELERATE DECISION-MAKING

  • Improve vendor payment decisions by using drill down reports and dashboards to gain access to past information and provide insights into future needs.

ORDER LOCALLY AND INTERNATIONALLY

ACCOUNTS PAYABLE

  • Maintain vendor balances in both a base currency as well as the vendor currency. Currency translations are performed automatically.

Maximize your use of funds by tracking money owed, available discounts, due dates, and cash requirements through reports that you can access from anywhere using a web browser.

The Accounts Payable (AP) module is used to track vendor invoices, automate payment processing, predict cash requirements, track vendor balances, manage available discounts, and deliver vendor reports. The AP module is integrated with all other Acumatica modules.

KEY FEATURES OF ACCOUNTS PAYABLE

Feature Description
Vendor prepayments Enter prepayment requests, issue prepayments to vendors, and apply prepayments to vendor invoices once received. The vendor prepayments balance is kept separate from the regular AP balance.
Prepaid expense recognition Each AP line item can be assigned a deferred expense schedule for accurate expense recognition in the proper reporting period.
Payment approval process Bills can be automatically approved for payments or go through a payment approval process. Once approved, you can print checks or issue electronic payments.
Use, VAT, and withholding taxes The AP module automatically calculates Use and VAT Taxes and prepares reports for tax filing and reporting.

Easily filter, view, and approve bills for payment.

□ □ Type Reference Nbr. Description Vendor ID Vendor Name Pay Separately * Pay Date Due Date Cash Discount Date
▶ □ □ ☑ Bill 000040 Office equipment RESOU... Resource Ltd, The □ 2/27/2006 5/21/2006 2/27/2006
□ □ ☑ Bill 000063 GHUPP... Gupp & Hrumman... □ 3/20/2006 4/19/2006 3/20/2006
□ □ ☑ Bill 000068 GHUPP... Gupp & Hrumman... □ 5/15/2006 6/14/2006 5/15/2006
□ □ ☑ Bill 000069 NYSTAX... NYS Department of... ☑ 5/29/2006 7/1/2006 6/1/2006
□ □ ☑ Bill 000071 GHUPP... Gupp & Hrumman... □ 6/15/2006 7/15/2006 6/15/2006
□ □ ☑ Bill 000072 GHUPP... Gupp & Hrumman... □ 6/25/2006 7/25/2006 6/25/2006
□ □ ☑ Bill 000073 GHUPP... Gupp & Hrumman... □ 6/20/2006 7/20/2006 6/20/2006
□ □ ☑ Bill 000074 NYSTAX... NYS Department of... ☑ 7/12/2006 7/15/2006 6/30/2006
□ □ ☑ Bill 000079 Outsource ARTCAG... ASARH... Asar HSware Limited □ 4/19/2006 7/18/2006 4/19/2006
□ □ ☑ Bill 000082 CCTV installation ATDSEC... ATD Security Services... □ 2/10/2006 2/17/2006 2/10/2006
□ □ ☑ Bill 000090 Intrusion detection system... ATDSEC... ATD Security Services... □ 2/25/2006 3/4/2006 2/25/2006

ADDITIONAL ACCOUNTS PAYABLE FEATURES AND BENEFITS

FEATURE DESCRIPTION
Vendor payment processing Avoid overpaying vendors with a new process flow in AP.
Multiple AP accounts in GL Link different groups of vendors to different AP accounts in the GL.
Support multiple currencies Track vendor balances and pay in a foreign currency.
Recurring AP documents Reduce data entry and potential errors by creating recurring bills.
Vendor refunds Receive and apply vendor refunds towards a Debit Adjustment or Prepayment document.
AP aging reports Analyze upcoming obligations with configured AP aging categories.
1099 reporting Trace 1099 information for vendors.
Vendor account security Specify which individuals and roles can access vendor accounts.
Audit trails Review user entries and changes of any AP transaction.

UNLOCK YOUR BUSINESS POTENTIAL WITH ACUMATICA

Acumatica is a leading provider of cloud business management software that empowers small and mid-size businesses to unlock their potential and drive growth.

Built on the world’s best cloud and mobile technology and a unique customer-centric licensing model, Acumatica delivers a suite of fully integrated business management applications such as Financials, Distribution, CRM and Project Accounting.

TAKE CONTROL OF YOUR BUSINESS

Acumatica enables you to drive growth, manage costs, and be productive.

EMPOWER YOUR PEOPLE

Your business isn’t confined to four walls. Acumatica goes wherever your people go – anytime, anywhere, and on any device.